Riverside Cemetery District - Cody, Wyoming

Board Meeting Agenda and Minutes

 

                                               

                  

            

                   

                                                                                                                               RIVERSIDE CEMETERY DISTRICT AGENDA

July 13, 2010

5:00 p.m. – Regular Meeting

 

 

 

1.0        Call to Order

 

2.0        Consent Agenda

 

2.1  Roll Call

2.2  Review and Approve Agenda

2.3  Approval of Minutes

2.4  Approval of Vouchers

2.5  Treasurer’s Report

2.6  Sexton’s Report

2.7  Office Manager’s Report

2.8  Attorney’s Report

2.9  Committee Report

A.    Graham property update

 

3.0        Discussion-Action Items

 

3.1  Policy 82 Amendment Approval

3.2  Flag Pole and Directory Plan

3.3  Master List of Future Projects

 

4.0       Visitor Comments

 

5.0       Executive Meeting (if necessary)

 

6.0       Adjournment

       

                

 

MINUTES OF BOARD OF TRUSTEES

RIVERSIDE CEMETERY DISTRICT

Regular Meeting

July 13, 2010

 

 

A regular meeting of the Board of Trustees of Riverside Cemetery District was held on July 13, 2010 at 5:00 p.m. at the office of the Riverside Cemetery District located at 1721 Gulch St.

 

Present were Trustees Tara Hart, Cindi Durm, Chan Richard, and Biff Beck.  Sexton Sam Welch, Office Manager Cheryl Welch, and Attorney Mary Reed were also present. Trustees Larry Johnson and Gary Williams were absent. 

 

Trustee Beck moved to approve the Agenda.  Trustee Richard seconded.  Motion carried.

 

The minutes of the June 8, 2010 regular meeting were approved on the motion of Trustee Beck, seconded by Trustee Richard.  Motion carried.

 

The Treasurer’s Report of July 13, 2010 was accepted by the board.

 

BILLS PAID

 

The following bills were read, approved, and ordered paid on the motion of Trustee Durm, seconded by Trustee Richard.  Motion carried. 

 

 

6926    Wyoming Waterworks                                                $12.00

6927    McCarty, Reed and Earhart                            284.28

6928    Woodward Tractor Co.                                     10.00

6929    Ziplocal                                                            240.00

6930    Southfork Electric, Inc.                                    722.67

6931    O’Reilly Automotive, Inc.                                   70.94

6932    Alltel Communications                                      95.16

6933    Carl Thuesen, ASLA                                    1,794.96

6934    Kathy Swope                                                     50.00

6935    Wade M. Burichka                                          685.08

6936    Nathan H. Collins                                            831.09

6937    Nicholas Quintiliani                                         854.53

6938    Robert Rice                                                     898.79

6939    Justin L. Swope                                              737.69

6940    Shelby L. Wright                                             752.07

6941    Cheryl L. Welch                                           1,144.47

6942    Sam R. Welch                                                         1,324.57

6943    Wyoming Child Support Enforcement            750.00

6944    Big Horn Galleries                                           277.00

6945    Kathy Swope                                                     50.00

6946    Wade M. Burichka                                          709.64

6947    Cheryl L. Welch                                           1,206.73

6948    Sam R. Welch                                                         1,385.15

6949    Nathan H. Collins                                            778.07

6950    Nicholas Quintiliani                                         800.00

6951    Robert Rice                                                     847.84

6952    Justin L. Swope                                              700.82

6953    Shelby L. Wright                                             747.34

6954    Wyoming Retirement System                                    943.15

6955    Blue Cross Blue Shield of Wyoming           1,661.40

MINUTES OF BOARD OF TRUSTEES (con’t.)

July 13, 2010

Page 2

 

 

6956    Pinnacle  Bank of Cody                              $2,101.28

6957    Koda’s Bobcat Service                                   200.00

6958    Wal-Mart                                                         229.34

6959    CitiBusiness Card                                           163.38

6960    Welding Plus                                                      98.33

6961    Northern Gardens                                           132.14

6962    Chuck’s Lawn Care                                      1,935.00

6963    Clean Sweep                                                  325.00

6964    Motor Parts, Inc.                                                 40.98

6965    Woodward Tractor Co.                                   324.60

6966    Chalk Buttes Landscaping                          64,818.00

6967    O’Reilly Automotive, Inc.                                      4.99

6968    Carl Thuesen, ASLA                                       684.92

6969    Alltel Communications                                       90.02

6970    Wyoming Waterworks                                                   12.00

6971    McCarty, Reed & Earhart                               388.50

6972    Pawnee Irrigation                                            329.29

6973    Bear Co., Inc.                                                     12.00

6974    Ace Hardware                                                 389.09

6975    Aldrich’s                                                             56.32

6976    Postmaster                                                     100.00

6977    ProBuild                                                             71.74

6978    Midland Implement Co.                               16,879.01

6979    Gamble’s                                                            16.83

6980    Park Co. Weed & Pest Control                         37.04

6981    Blakeman Propane, Inc.                                    19.18

6982    Red Eagle Oil Co.                                         1,553.98

6983    Energy West Wyoming                                  221.75

6984    Fastenal Co.                                                   286.21

6985    Nicholson Dirt Contracting                            6,840.00

6986    Bresnan Communications                              126.95

6987    Shoshone Office Supply                                    58.30

6988    Brandesigns Web Solutions                              92.50

6989    Q West Communications                               287.93

6990    Autoshop                                                         292.82

6991    City of Cody                                                  1,795.19

 

TOTAL BILLS      $122,380.05 

 

SEXTON’S REPORT

 

See attached report. Welch reported that we had an electrical problem in the office.  He had Southfork Electric come by and check things out because there were power surges, and nothing would work in the office because something blew in one of the power sockets.  The City also came by and repaired the connection on the power pole outside.  Sam has asked Southfork Electric to update the outlets in the office as well as anything else needed to support the office equipment output.  The board approved this on the motion of Trustee Beck, seconded by Trustee Durm.  Motion carried.

Welch also presented the board with a master list of upcoming projects that need to be completed at both cemeteries.

 

 

 

 

MINUTES OF BOARD OF TRUSTEES (con’t.)

July 13, 2010

Page 3

 

 

OFFICE MANAGER’S REPORT

 

See attached report. 

 

ATTORNEY’S REPORT

 

Mary Reed presented the revised lease agreement for the Graham rental.  After discussion, the board approved it, and asked Mary to send it to Chris German to sign.  She drafted the lease agreement for a six-month term.

 

COMMITTEE REPORTS

 

Riverside-Graham Cemetery Expansion – Welch stated that Chalk Buttes Landscaping has the irrigation pipe all installed, and are filling the dirt in and getting ready for sod. Trustee Beck reported that Chalk Buttes should be issuing an invoice for the repair work they did in relation to the previous phase. Nathan will then send it to JEM Contracting for reimbursement.

 

POLICY 82 AMENDMENT

 

After discussion, and a change in language suggested by Mary for the rough draft of Policy 82, Office Manager Welch will revise it.  (See attached.)

 

POLICY 42 AMENDMENT

 

After discussion about budget hearing dates and postings, Trustee Beck moved to change the current policy wording concerning the budget hearing dates to “within 5 days of the 3rd Thursday in July”. (See attached.)

Trustee Durm seconded.  Motion carried.

 

TREE REPLACEMENT

 

Trustee Beck moved to have trees replaced that were blown down per Sam’s suggestion.  Trustee Richard seconded.  Motion carried.

 

VISITOR COMMENTS

 

There were no visitor comments this meeting.

 

EXECUTIVE SESSION

 

No executive session was called for this month.

 

 

 

 

 

 

 

 

 

 

 

MINUTES OF BOARD OF TRUSTEES (con’t.)

July 13, 2010

Page 4

 

 

Chairman Hart adjourned the meeting.