Board Meeting Agenda and Minutes
RIVERSIDE CEMETERY DISTRICT AGENDA July 13, 2010
5:00 p.m. – Regular Meeting
1.0 Call to Order
2.0 Consent Agenda
2.1 Roll Call 2.2 Review and Approve Agenda 2.3 Approval of Minutes 2.4 Approval of Vouchers 2.5 Treasurer’s Report 2.6 Sexton’s Report 2.7 Office Manager’s Report 2.8 Attorney’s Report 2.9 Committee Report A. Graham property update
3.0 Discussion-Action Items
3.1 Policy 82 Amendment Approval
3.2 Flag Pole and Directory Plan
3.3 Master List of Future Projects
4.0 Visitor Comments
5.0 Executive Meeting (if necessary)
6.0 Adjournment
MINUTES OF BOARD OF TRUSTEES RIVERSIDE CEMETERY DISTRICT Regular Meeting July 13, 2010
A regular meeting of the Board of Trustees of Riverside Cemetery District was held on July 13, 2010 at 5:00 p.m. at the office of the Riverside Cemetery District located at
Present were Trustees Tara Hart, Cindi Durm, Chan Richard, and Biff Beck. Sexton Sam Welch, Office Manager Cheryl Welch, and Attorney Mary Reed were also present. Trustees Larry Johnson and Gary Williams were absent.
Trustee Beck moved to approve the Agenda. Trustee Richard seconded. Motion carried.
The minutes of the June 8, 2010 regular meeting were approved on the motion of Trustee Beck, seconded by Trustee Richard. Motion carried.
The Treasurer’s Report of July 13, 2010 was accepted by the board.
BILLS PAID
The following bills were read, approved, and ordered paid on the motion of Trustee Durm, seconded by Trustee Richard. Motion carried.
6926 Wyoming Waterworks $12.00
6927 McCarty, Reed and Earhart 284.28
6928 Woodward Tractor Co. 10.00
6929 Ziplocal 240.00
6930 Southfork Electric, Inc. 722.67
6931 O’Reilly Automotive, Inc. 70.94
6932 Alltel Communications 95.16
6933 Carl Thuesen, ASLA 1,794.96
6934 Kathy Swope 50.00
6935 Wade M. Burichka 685.08
6936 Nathan H. Collins 831.09
6937 Nicholas Quintiliani 854.53
6938 Robert Rice 898.79
6939 Justin L. Swope 737.69
6940 Shelby L. Wright 752.07
6941 Cheryl L. Welch 1,144.47
6942 Sam R. Welch 1,324.57
6943 Wyoming Child Support Enforcement 750.00
6944 Big Horn Galleries 277.00
6945 Kathy Swope 50.00
6946 Wade M. Burichka 709.64
6947 Cheryl L. Welch 1,206.73
6948 Sam R. Welch 1,385.15
6949 Nathan H. Collins 778.07
6950 Nicholas Quintiliani 800.00
6951 Robert Rice 847.84
6952 Justin L. Swope 700.82
6953 Shelby L. Wright 747.34
6954 Wyoming Retirement System 943.15
6955 Blue Cross Blue Shield of Wyoming 1,661.40
MINUTES OF BOARD OF TRUSTEES (con’t.)
July 13, 2010
Page 2
6956 Pinnacle Bank of Cody $2,101.28
6957 Koda’s Bobcat Service 200.00
6958 Wal-Mart 229.34
6959 CitiBusiness Card 163.38
6960 Welding Plus 98.33
6961 Northern Gardens 132.14
6962 Chuck’s Lawn Care 1,935.00
6963 Clean Sweep 325.00
6964 Motor Parts, Inc. 40.98
6965 Woodward Tractor Co. 324.60
6966 Chalk Buttes Landscaping 64,818.00
6967 O’Reilly Automotive, Inc. 4.99
6968 Carl Thuesen, ASLA 684.92
6969 Alltel Communications 90.02
6970 Wyoming Waterworks 12.00
6971 McCarty, Reed & Earhart 388.50
6972 Pawnee Irrigation 329.29
6973 Bear Co., Inc. 12.00
6974 Ace Hardware 389.09
6975 Aldrich’s 56.32
6976 Postmaster 100.00
6977 ProBuild 71.74
6978 Midland Implement Co. 16,879.01
6979 Gamble’s 16.83
6980 Park Co. Weed & Pest Control 37.04
6981 Blakeman Propane, Inc. 19.18
6982 Red Eagle Oil Co. 1,553.98
6983 Energy West Wyoming 221.75
6984 Fastenal Co. 286.21
6985 Nicholson Dirt Contracting 6,840.00
6986 Bresnan Communications 126.95
6987 Shoshone Office Supply 58.30
6988 Brandesigns Web Solutions 92.50
6989 Q West Communications 287.93
6990 Autoshop 292.82
6991 City of Cody 1,795.19
TOTAL BILLS $122,380.05
SEXTON’S REPORT
See attached report. Welch reported that we had an electrical problem in the office. He had Southfork Electric come by and check things out because there were power surges, and nothing would work in the office because something blew in one of the power sockets. The City also came by and repaired the connection on the power pole outside. Sam has asked Southfork Electric to update the outlets in the office as well as anything else needed to support the office equipment output. The board approved this on the motion of Trustee Beck, seconded by Trustee Durm. Motion carried.
Welch also presented the board with a master list of upcoming projects that need to be completed at both cemeteries.
MINUTES OF BOARD OF TRUSTEES (con’t.)
July 13, 2010
Page 3
OFFICE MANAGER’S REPORT
See attached report.
ATTORNEY’S REPORT
Mary Reed presented the revised lease agreement for the Graham rental. After discussion, the board approved it, and asked Mary to send it to Chris German to sign. She drafted the lease agreement for a six-month term.
COMMITTEE REPORTS
Riverside-Graham Cemetery Expansion – Welch stated that Chalk Buttes Landscaping has the irrigation pipe all installed, and are filling the dirt in and getting ready for sod. Trustee Beck reported that Chalk Buttes should be issuing an invoice for the repair work they did in relation to the previous phase. Nathan will then send it to JEM Contracting for reimbursement.
POLICY 82 AMENDMENT
After discussion, and a change in language suggested by Mary for the rough draft of Policy 82, Office Manager Welch will revise it. (See attached.)
POLICY 42 AMENDMENT
After discussion about budget hearing dates and postings, Trustee Beck moved to change the current policy wording concerning the budget hearing dates to “within 5 days of the 3rd Thursday in July”. (See attached.)
Trustee Durm seconded. Motion carried.
TREE REPLACEMENT
Trustee Beck moved to have trees replaced that were blown down per Sam’s suggestion. Trustee Richard seconded. Motion carried.
VISITOR COMMENTS
There were no visitor comments this meeting.
EXECUTIVE SESSION
No executive session was called for this month.
MINUTES OF BOARD OF TRUSTEES (con’t.)
July 13, 2010
Page 4
Chairman Hart adjourned the meeting.
